Biometric Data Policy
Last Updated: January 3, 2026
Overview
This Biometric Data Policy explains how Holistic AI LLC Doing Business as Transformational AI LLC ("TAI," "we," "us," or "our") collects, uses, and protects voice data when you use our voice journaling feature. This policy is provided in compliance with the Illinois Biometric Information Privacy Act (BIPA), 740 ILCS 14, and similar state laws.
What Voice Data We Collect
When you use TAI's voice journaling feature, we collect:
- Audio Recordings: Temporary recordings of your speech for the purpose of transcription.
- Text Transcripts: The converted text from your voice recordings, which is stored as your journal entry.
Illinois Residents (BIPA Notice)
If you are an Illinois resident, the following disclosures apply under the Biometric Information Privacy Act (740 ILCS 14):
- Type of Data: Voice recordings (audio data)
- Purpose: Speech-to-text transcription for voice journaling
- Third-Party Processor: Mistral AI (Voxtral transcription service)
- Retention Period: Audio is normally deleted when the transcription request finishes. Larger recordings may use temporary TAI storage during processing. Temporary audio is normally removed when the transcription request finishes, but exceptional cleanup delays can occur.
- Destruction: TAI removes temporary uploads after the request. Failed or interrupted requests can take longer to clean up.
How Voice Data Is Processed
- You tap the microphone button to begin recording your journal entry.
- Your voice is captured by your device's microphone. Small recordings can be sent directly; larger recordings may be placed in temporary TAI storage for the transcription request.
- Mistral AI (Voxtral) processes the audio and converts it to text.
- TAI normally deletes temporary audio when the request finishes. Failed or interrupted requests can take longer to clean up.
- Only the text transcript is returned to TAI and saved as your journal entry.
What We Do NOT Do
- We do NOT create "voiceprints" or biometric identifiers from your voice recordings.
- We do NOT use voice data for identification or authentication purposes.
- We do NOT keep audio recordings as journal content after normal transcription processing.
- We do NOT sell, lease, or trade voice data to any third party.
- We do NOT use voice data to train AI models.
Third-Party Transcription Service
We use Mistral AI's Voxtral service for speech-to-text transcription. Key details:
| Provider | Mistral AI |
| Service | Voxtral Mini Transcribe |
| Location | European Union (France) |
| Data Retention | Zero retention (immediate deletion) |
| Training | Audio is not used to train models |
Data Security
We protect your voice data with industry-standard security measures:
- TLS 1.3 encryption for all audio transmissions
- Secure API connections to transcription service
- Access-controlled temporary storage when large uploads require it
- Automatic request cleanup, with exceptional delays possible
Your Consent
Before using voice journaling for the first time, you will be asked to provide informed consent. By consenting, you acknowledge:
- You have read and understand this Biometric Data Policy
- You consent to the collection and processing of your voice for transcription
- You understand that audio is sent to Mistral AI for processing
- You understand how temporary audio is deleted after processing
You may withdraw your consent at any time by disabling voice journaling in your account settings.
Your Rights
You have the following rights regarding your voice data:
- Right to Opt Out: You can choose not to use voice journaling. Text journaling is always available.
- Right to Withdraw Consent: You can disable voice journaling at any time in Settings.
- Right to Information: You can request information about how your voice data has been processed.
- Right to Delete: Temporary audio is normally deleted automatically after processing. You may contact privacy@transformationalai.world with a deletion concern. Text transcripts can be deleted with their journal entries.
Retention and Destruction
| Data Type | Retention | Destruction |
|---|---|---|
| Audio recordings | Temporary processing; exceptional cleanup delays may occur | After the request, with exceptional cleanup delays possible |
| Text transcripts | Until you delete them | User-initiated or account deletion |
| Voice consent record | Duration of account | Account deletion + 30 days |
Changes to This Policy
We may update this Biometric Data Policy from time to time. If we make material changes to how we handle voice data, we will notify you by email and/or in-app notification and request new consent if required by law.
Contact Us
For questions about this Biometric Data Policy or to exercise your rights, contact us at:
Holistic AI LLC Doing Business as Transformational AI LLC
Attn: Privacy Officer
1196 Timberline Terrace
Ashland, OR, 97520, USA
Email: privacy@transformationalai.world